Terms and conditions

Payment

Payments of registration fees for participation in the Symposium, in part or in whole, must be made in advance either by bank transfer or by credit card. Cheques will not be acceptable.

Payments must be made in euros. All bank charges and exchange fees arising from the transaction are payable by the participant. The name of the participant must be shown on the bank advice note for reference. A receipt will be forwarded to the registrants by email.

Payment for the optional touristic excursion at the end of the Symposium need to be made directly to the travel agent. The travel agent will send the invoice to participants, after registration for the tour; invoicing will serve to confirm registration for the tour, but participation is only accepted formally after receipt of payment.

Cancellation and Refund

In case of cancellation of the Symposium, in particular due to sanitary restrictions associated to the Covid-19 pandemics, all payments will be refunded. The organisers regret that they cannot be held liable for private expenses like accommodation, travel expenses, etc. Private insurance is recommended.

Registered participants may withdraw their registration and apply for refund of the registration fee (less a EUR 15.00 administration charge), in writing to the organising committee up to 1st September 2021. After this date no refunds can be made as the organising committee will have committed to the expenses. Such refunds will be settled after the Symposium. However, a replacement participant may attend instead without incurring any financial penalty.

Contractual terms

The governing law of these terms and conditions shall be the substantive law of Belgium.

The organising committee reserves the right to decline registration without providing reasons, when the organising committee so decides.

Liability

The organisers cannot be held accountable for personal damages incurred during the Symposium, e.g. illness, accidents etc. Please check whether your personal insurance is adequate for these occurrences.

The organisers cannot be held accountable for the consequences of unexpected changes in the sanitary regulations applicable in Belgium and to international travel. Participants are expected to keep informed about the applicable regulations

[Updated on 23 August 2021]